Transaction Coding
Routine bank and card transactions categorized to an agreed chart of accounts.
Managed bookkeeping for small U.S. businesses
Reliable Books.
One Coordinated Team.
USA Business Access manages your bookkeeping engagement from onboarding through every close. The work is performed by qualified independent bookkeeping professionals experienced with QuickBooks Online.
Monthly plans start at $349. Final pricing is confirmed after a short review of your books and workflow.
USABA coordinates the engagement•Independent bookkeeping professional performs the work•Defined monthly close and escalation process
More than a referral
A managed service with one accountable point of contact
You engage USA Business Access for a defined bookkeeping scope. We coordinate onboarding, match the work to an independent professional, monitor the close process, organize questions, and help escalate matters that need a CPA or tax professional.
Each engagement is matched with an independent bookkeeping professional experienced with QuickBooks Online. Current ProAdvisor certification is verified before USABA represents a professional as certified.
Bookkeeping in the United States
What bookkeeping actually does for a U.S. business
Bookkeeping is the ongoing process of turning everyday financial activity into a complete, organized accounting record. It gives an owner visibility into revenue, expenses, cash, debts, and what the business owns.
1
Record and categorize sales, deposits, purchases, fees, payroll entries, and owner transactions.
2
Reconcile accounts so the books agree with bank and credit-card statements.
3
Maintain the general ledger and identify duplicates, missing records, unusual balances, and open questions.
4
Produce financial statements used to manage the business and prepare a year-end package for the tax professional.
Bookkeeping creates the financial record. Tax preparation applies tax law to that record. An audit or review provides a separate level of professional assurance.
Jan 1–31All accountsCash basis
DateDescriptionCategoryAmount
01/04Client paymentService income$4,850.00
01/08Office leaseRent expense($1,250.00)
01/12Card processorMerchant fees($142.35)
01/18Software serviceSubscriptions($89.00)
01/27Client paymentService income$3,200.00
Income$8,050
Expenses$1,481
Net activity$6,569
What monthly service covers
A consistent close, not a mystery invoice
Reconciliations
Bank and credit-card accounts reconciled to supporting statements.
Monthly Statements
Profit and loss and balance sheet delivered after the close.
Year-End Package
Organized general ledger and statements prepared for your tax professional.
qb
QuickBooks OnlineBookkeeping workflow
Books reviewedMONTHLY REVIEWJanuary bookkeeping
100%Bank transactions96 matched
Open questions3 items
Accounts reconciled3 of 3
Profit & Loss
Illustrative workflow—not an actual client file or QuickBooks screen.
QuickBooks Online workflow
Your books remain accessible and organized online
QuickBooks Online can connect bank and credit-card activity, maintain the general ledger, support reconciliations, and produce financial statements from one cloud-based record.
- Client retains ownership and access to the company file
- Assigned professional receives separate accountant access
- Bank-feed activity is reviewed—not accepted blindly
- Questions and supporting documents are organized before close
- Profit and loss, balance sheet, and ledger reports are delivered from the completed books
USABA never asks you to share your personal QuickBooks password. Access is provided through the platform’s accountant-user invitation process.
Straightforward starting prices
Choose the rhythm that fits your business
Transaction volume, number of accounts, payroll, sales tax, inventory, currencies, entities, and AP/AR activity determine the final scope.
Quarterly Essentials
$599/quarter
For low-volume, straightforward books- Up to 150 transactions per quarter
- Up to 3 bank or card accounts
- Quarterly reconciliations
- Profit & loss and balance sheet
- Year-end tax package
Best for small businesses
Monthly Essentials
$349/month
For owners who need dependable monthly books- Up to 100 transactions per month
- Up to 3 bank or card accounts
- Monthly reconciliations
- Profit & loss and balance sheet
- Year-end tax package
- Email support for bookkeeping questions
Monthly Growth
$599/month
For active businesses with more moving parts- Up to 300 transactions per month
- Up to 6 bank or card accounts
- Cash- or accrual-basis bookkeeping
- Core monthly financial statements
- AP/AR summary reporting
- Monthly review call
Complex & Multi-Entity
Custom
For specialized bookkeeping requirements- Multiple entities or intercompany activity
- Inventory or high transaction volume
- Multiple currencies
- Complex revenue recognition
- Custom close and reporting workflow
Quarterly Essentials is intended for businesses without payroll, inventory, sales-tax filing, or active AP/AR management. All limits are scope guidelines; unused capacity does not roll over.
Optional support
Add only what your workflow needs
We quote each add-on after confirming volume and complexity.
QuickBooks Online setup$299
Catch-up or cleanup bookkeepingfrom $995
Payroll administration supportfrom $200/month
Accounts payable or receivable supportfrom $150/month
Sales-tax filing coordinationfrom $125/filing period
How it works
From scattered records to a repeatable close
Review
We assess entity type, current books, transaction volume, accounts, payroll, tax touchpoints, and reporting needs.
Scope & Match
You receive a defined fee and workflow. USABA assigns an independent professional with relevant bookkeeping experience.
Connect Securely
Access is provided through QuickBooks accountant permissions and approved document-sharing methods—not shared passwords.
Close & Report
The professional completes the close checklist, resolves routine questions, and delivers the agreed reports.
For U.S. residents doing business overseas
Foreign operations need books that can support both local records and U.S. reporting
U.S. citizens and resident aliens generally report worldwide income. Ownership of, or activity through, a foreign corporation, partnership, disregarded entity, branch, or financial account may also create specialized U.S. information-reporting obligations. Good bookkeeping preserves the source data your international tax professional needs to evaluate those rules.
FOREIGN OPERATIONSLocal ledgerLocal currency • invoices • payroll • VAT/GST
Monthly mapping
U.S. REPORTING FILEConsolidated recordsUSD schedules • ownership • intercompany activity
International bookkeeping may include
- Separate books for each legal entity or branch
- Local-currency transaction records and documented exchange-rate treatment
- Owner contributions, distributions, loans, and intercompany balances
- Revenue and expenses organized by entity and country
- Schedules that help a tax professional assess Forms 5471, 8865, or 8858, FBAR, Form 8938, and other filings when applicable
- Coordination with local accountants and an independent U.S. international tax professional
International and multi-entity bookkeepingCustom scope
Domestic starting-price limits do not automatically apply to foreign operations.
Bookkeeping does not determine which international tax forms apply. Classification, foreign tax credits, elections, transfer pricing, and filing advice must be handled by an appropriately qualified independent tax professional.
Clear professional boundaries
Bookkeeping is not tax, legal, or attestation work
Your bookkeeping plan does not include income-tax advice or returns, legal advice, audits, reviews, compilations, valuations, assurance, or representation before a government agency.
When licensed work is needed, USABA can coordinate an independent CPA, enrolled agent, attorney, or other qualified professional under a separate engagement.
Frequently asked questions
Before you get started
Is USA Business Access the bookkeeper?
USABA manages the client relationship and coordinates the engagement. Bookkeeping work is performed by an independent bookkeeping professional assigned to your scope.
Do you work in QuickBooks Online?
Yes. The service is designed around QuickBooks Online. We confirm relevant experience and verify current ProAdvisor certification before representing an assigned professional as certified.
Why is pricing listed as “starting at”?
Bookkeeping effort changes with transaction volume, number of accounts, entity count, payroll, inventory, currencies, sales tax, AP/AR, and the condition of existing books. We confirm a fixed recurring fee after review.
Can you clean up prior months?
Yes. Catch-up and cleanup work is separately scoped after reviewing the file, the number of months involved, and the quality of supporting records.
Are tax returns included?
No. Tax preparation and tax advice require a separate engagement with an appropriately qualified independent professional.
Do I share my QuickBooks password?
No. Access should be granted with QuickBooks Online accountant permissions. USABA and assigned professionals do not need your personal login credentials.
Know what your books need each month
Get a clear scope and recurring price.
Tell us about your business, current books, and reporting needs. We’ll review the fit and outline the right service level.
USA Business Access is a business consulting and professional-coordination service. It is not a CPA firm or law firm and does not provide tax, legal, audit, assurance, or investment advice. Independent professionals are responsible for their own services. QuickBooks and QuickBooks Online are trademarks of Intuit Inc.; USA Business Access is not affiliated with or endorsed by Intuit.